Point of Sales

• System Characteristics
• Integrate all systems to one application
• Scalable to over multi-stores in different regions in the future
• Automatically handles distribution and inter-store transfers
• Allows central control of items and prices
• Individual and consolidated store reporting
• Posts data to central server for data consolidation through file transfer.
• All the operation have hot-key defined and can be done by using the keyboard only, though mouse click is also support in the system. User can selected different module in this screen.
• Functional Features of the POS System

• Functions	Features Highlights
  Secure Access Right Control	Access right can be defined by role and group as well as by functions to allow multiple level of access rights.
  Cashier Logon and Change Shift	Cashier can change shift by confirming the petty cash amount and logout the system. Time of change will be logged in the system.
  Price Enquiry	Price can be search by item code and category before login the system
  Different Discount Type	Various type of discount type are supported including: - Item discount. - Percentage item discount - Transaction discount - Percentage transaction discount - Coupon discount - Credit Card discount - Discount reason is required to be selected into the system
  Support Multiple of Payment Type	Multiple payment type can be used in the same invoice. - Foreign exchange with exchange rate updated each morning - Different type of credit card with card reader integrated - Coupons for cash reduction or exchange for goods are accepted - Redemption - Deposit for sales can be paid first.
  Functions	Features Highlights
  Parking and Recall of Transaction	The operator can park invoices when need and invoices can be recalled from the parking list when need to be reopened. Operator can park the transaction. The operator can recall transaction from the parking list when need to be reopened.
  Delivery Sales and Information	Delivery information can be input and stored in the system for serving bulk purchase customer or VIP customer
  Handling of Sale Return	Sale return / refund can be categorized by with invoice and without invoices case.
  Void Transaction and Void Invoice	The transaction can be void after finish the processing A specific invoice can be void after completion of the invoice by using post void function.
  Sales and Customer Analysis	Different information may be collected for management analysis during the sales. For example - Age group - Gender - Nationality - Interest
  VIP Member and internal staff Purchasing	Can issue VIP card for members and member will enjoy specific discount. Member information and purchasing amount will be logged in the system. Handle internal purchasing by giving different time of discount or benefit. Log the staff information when purchase.
  Redemption and Exchange of Gift Cert	- Customer can pay by redemption of Gift Cert - Exchange of Gift Cert in the counters - Validate the Gift Cert before redemption
  Consignment	- The cost of consignment can be calculated separate from the others. - Can have special promotion program for consignment good. - Handle return products to Vendor - Can generate consignment product sales report

• Back End Functions and Features of the POS System

• Functions	Features Highlights
  Product Code	Support multiple bar code for same items (eg. Suppliers code and the bar code in the shop)
  Product Search	Product are categorized by main category, subcategory for simple search
  Price history	Price history should be kept with the starting date and end date
  Handle Deposit for bulk purchasing	Customer can pay deposit and take products within 30 days.
  Petty cash report	Petty cash report will be generated
  Training Mode	New operation can be enter the training mode to learn how to operate the POS system without affecting the real database.
  Terminal Monitor	Server end can monitor whether each terminal is under normal situation and take actions in abnormal circumstance.
  Export feature	Export excel file for purchasing order
  Layaways	Deposit for special order and layaways. Customer can pay deposit for an item or have layaways.
  Day end processing	Cashier and daily closing. Information
  Reward Points	The system will be able to track the reward points for each member and points will be deducted after redemption.
  View Electronic Journal	With the appropriate authentication, user can view the electronic journal for invoices searching or matching.
  Day-End Closing Process	- Choice of daily sales reports by category and subcategory - Sales report for different sales person - Sales report sorting by items - Transaction summary for day end processing - Listing out daily journal

• Management and Analysis Reports

• Reports	Features Highlights
  Typical Reports	Daily sales report with cash reconciliation by individual salesperson, category, sub-category and item, plus detailed sales register and hourly report options Track sales reports by category/sub-category/item Compare product performance week-to-week, month-to-month, or year-to-year Inventory audit reports for receiving, returns, transfers and adjustments Stock movement analysis by category/sub-category/item Re-order report for items below minimum levels which can be turned into a purchase order System keeps all sales activities on file until removed by management Detailed stock movement and inventory flow reports selectable by category/subcategory attribute or salesperson Audit for voids, discounts, tender types, tax adjustments, deposits and layaways Sales/profitability analysis with special comparative analysis of two periods volumes or profits. Print outstanding orders and service/custom orders taken Best seller reports by items, sizes, colors ranked by profit or sales volume. VIP expense report Survey and customer analysis report Electronic journal

• Back End Inventory Control Module

• Functions	Features Highlights
  Centralize Inventory Control	The system support centralized inventory control.Inventory are kept on a centralize warehouse and then deliver to different shops. User can have centralized procurement procedure based on the stock level of each shops.
  Low Level Stock Alert	When the stock level in the centralized warehouse reach a preset level, the system will issue email to alert related parties. The stock level can be based on different items.
  Shop Level Stock Checking	In additional to the centralized warehouse or inventory control. Each shops can keep certain level of stocks. User can monitor the stock level on each shop through a web-based system. When the stock level of each shop reached a preset level, an alert can be issued to related parties either through email or pop-up when login the system.
  Inter-shop Transfer and stock on hold	When a item in a particular shop is out of stock, user can check the availability of the items in each shop and request for transfer or customer pick-up from other shops. When the item in other shop has been confirmed, the item can be placed in a reserved list and will mark with stock on hold.
  Requisition of Stock from Shop	When the stock level of the shop reached a minimum level, they can raised the request for purchasing. The request of each shop will be accumulate in the centralized system for purchasing purpose.
  Good Receiving from Shops	After making the purchase, the vendor can deliver the goods to different shops and shops can issue the Good Receiving Note to the vendor directly.
  Stock Cost Calculation	The system used the stock level average pricing to calculate the latest stock cost. That is the system will calculate the cost base on the price of the new order.
  Differentiate price level support and margin Analysis	Each shop can have their own price level for the same items but the cost of each items is the same. User can use the price to have margin analysis in each shop.

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